Event Submission Form

Office of Special Events & Jerry L. Beasley Student Center Event Information Form

Please use this form for any special event that you would like to plan. If possible, submit this information AT LEAST TWO WEEKS prior to the event in order for Special Events Staff to be able to provide the best possible service to you.

THE OFFICE OF SPECIAL EVENTS & JERRY L. BEASLEY STUDENT CENTER MAINTAIN THE RIGHT TO RESERVE SPACES BASED ON A FIRST-COME, FIRST-SERVE BASIS OR BY APPROPRIATE USE AS DETERMINED BY CAMPUS POLICIES.

If applicable, all fees must be paid in full prior to the event.

Contact Andrew Sulgit, for any questions: 304-384-5311. Campus Box D-130, sulgit@concord.edu.

For Student Center Events, contact Lynnis Hill: 304-384-5310, Campus Box D-130, Student Center Room 203, lhill@concord.edu.

1SECTION I: EVENT INFORMATION > 2SECTION II: UNIVERSITY POINT RESERVATION INFORMATION > 3SECTION III & IV: BOARD OF GOVERNORS POLICIES & RENTAL AGREEMENT
SECTION I: EVENT INFORMATION
Name (required) Name (required) * First Last
Date (required) Date (required) * / MM / DD YYYY
Constituency (required) *

Constituency (required) Faculty/Staff Student CU Community Other
Organization/Division (if applicable)
Address (required) Address (required) *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Email (required) *
Phone Phone - ### - ### ####
Cell Phone Cell Phone - ### - ### ####
Requested Date of Event (required) Requested Date of Event (required) * / MM / DD YYYY
Requested Times of Event (Please include starting and ending times.)
Will you be charging admission/fees for this event? (required) *

Will you be charging admission/fees for this event? (required) Yes No
If so, how much?
Anticipated number of guests
Will you be taking reservations?

Will you be taking reservations? Yes No
Deadline for RSVPs? Deadline for RSVPs? / MM / DD YYYY
Is this a Concord University-sponsored event? (required) *

Is this a Concord University-sponsored event? (required) Yes No
Is it a public or closed-invitation event? (required) *

Is it a public or closed-invitation event? (required) Public Closed-invitation
Will this be a catered event? (required) *

Will this be a catered event? (required) Yes No
If this event will be catered, have you contacted campus caterer Aramark? (required) *

If this event will be catered, have you contacted campus caterer Aramark? (required) Yes No N/A
Will you be serving alcohol? (Over 21 only. Campus alcohol regulations MUST be followed and Aramark MUST purchase and serve the alcohol) (required) *

Will you be serving alcohol? (Over 21 only. Campus alcohol regulations MUST be followed and Aramark MUST purchase and serve the alcohol) (required) Yes No
Will you have audio/visual needs? (required) *

Will you have audio/visual needs? (required) Yes No
If yes to the previous question, what equipment will you need?
PLEASE ANSWER THE FOLLOWING QUESTIONS
1. Describe your goals/purpose for the event: (Service project, profit or non-profit fundraiser, wedding, reunion, conference, seminar, meeting, private party, etc…) (For University Point, it must be considered a ‘special event’ and not a regular meeting or gathering.) (required) *
2. What is your desired location for this event? (Please include building and room or grounds choices) (required) *
3. Have you reserved your desired location with the appropriate campus personnel? (University Point is reserved through the Office of Special Events. If this event is to be held in University Point, please complete Sections II and III below.) (required) *
4. Do you know of any guests who may have special needs? We will assist with coordination through the Office of Disability Services. (required) *
5. Is this event planned in conjunction with another occasion? If so, please describe. (required) *
6. Have you promoted this event so far, if so how? (required) *
7. Will this event require reserved parking spaces? How many? (Parking is not guaranteed and the Office of Special Events reserves the right to assign or assist with parking arrangements based on availability. If you need parking in the Science Lot #1, a three-week lead time and approval by the Academic Dean's Office is required.) (required) *
8. Do you need signage? Where do you need it (inside the building, outside the building, along the campus main drive, in the parking lot, etc...please be specific.) If special signage has to be ordered, you or your department will be financially responsible for the signage. You may also provide your own signs based on your needs and wishes. If you do need signage, please write specifically what the sign should say and the number of signs that you would like to have. (required) *
9. Are there other needs related to your event or your guests that we should consider? Please describe them in detail. (required) *

Event Submission Form

Event Submission Form

SECTION I: EVENT INFORMATION

PLEASE ANSWER THE FOLLOWING QUESTIONS